Director, Administrative Budget Planning

The Director of Administrative Budget Planning plays a critical role in production and management of the university’s annual operating budget. Reporting to the Assistant Vice President for Planning, Budget, and Analysis in an office of nine staff, and managing three budget analysts, the DABP oversees central operating budgets and allocations that total some $1.9B of the university’s overall annual budget. Leadership of outreach efforts to facilitate a rigorous and enhanced budgeting process and improve the accuracy, frequency, and timespan of updated projections is another key role of the DABP.

The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all our colleagues.

Lead annual operating budget update processes:

• Oversee and make actual funding allocations; and serve a key role in year-end operating budget closeout reviews and entries.
• Lead, and where required, make manual labor distribution entries to correct personnel cost records for non-sponsored operating funds.
• Document and explain changes in operating budget results from version to version and year to year.
• Work with the AVP for Planning, Budget, and Analysis and Provost’s Office to analyze and carry out decisions to change central fund budgets and to make allocations from the central fund to designated purposes.

Serve in a management role in the Office of Planning, Budget, and Analysis,

• Coordinate budget reviews and other forums
• Provide analysis on topics including long-run expense trends and staffing patterns on central funds
• Introduce and incorporate metrics to guide resource decision making and monitoring
• Prepare analyses and documents that the AVP for Planning, Budget, and Analysis and others will use in decision making, monitoring, and reporting on the operating budget
• Develop enhanced communication materials, training, and other approaches to increase university budget manager participation in, and awareness of, best financial planning practices.

Set annual operating budget calendar and related deliverables

• Coordinate the operating budget fiscal-year close and beginning-of-year budget posting and funding entries, in collaboration with senior leaders in the Office of Finance & Treasury and other University financial officials.

Supervise, review performance, and provide professional development opportunities and guidance for assigned Office of Planning, Budget, and Analysis staff members.

Lead process improvement initiatives

• Streamline university budget allocation and tracking along with change management and communication around process and systems updates impacting budgeting and planning for central operating funds
• Meet ad hoc and recurring data requests as needed.
• Serve as subject matter expert and active participant in various system reviews, including preparation for financial system enhancements.

Essential Qualifications:

• At least 15 years of relevant work experience in budgeting and forecasting with a variety of organizations and funding mechanisms.
• Outstanding analytical expertise, with deep experience in diagnostics, troubleshooting, and management-level reporting.
• Advanced level of Microsoft Excel; intermediate level of Word and PowerPoint, significant experience with Business Intelligence (BI) query and analytical tools.
• Demonstrated superior communication skills and experience in discussing sensitive, complex, technical, and political matters.

Preferred Qualifications:

• Master’s degree in a financially related or analytically oriented field, such as M.B.A, M.P.A., M.P.P., etc.
• Extensive experience in higher education or private school institutions that have a significant number of funding sources (e.g., endowment, gifts).
• Significant experience extracting, distilling, reformatting, recoding, and analyzing large data sets; use of lookup and other matching functions; and performing cross-tabulations and management-level graphical analyses.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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