Arctic Museum Outreach Coordinator

Bowdoin College Brunswick, ME Full-time Administration / Clerical

Posted on May 14, 2024

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Arctic Museum Outreach Coordinator

Posting Number: S01283JP

Department: Arctic Museum Arctic Studies

Job Summary:
The Arctic Museum Outreach Coordinator runs the Arctic Museum reception desk; manages the Arctic Museum shop and accounts; supervises work-study students and casual employees; in consultation with the Curator runs the School Tour Program and participates in the Docent Training Program; in consultation with the Director develops and coordinates family outreach programs and works independently on specific programs and projects.

Essential Functions:

Reception desk duties - Opens and closes the receptionist desk and museum shop promptly on a pre-determined schedule. Greets visitors and briefly orients them to the Museum exhibits and programs. Maintains daily a record of museum attendance and program attendance. Supervises work-study students and casual workers working as receptionists and tour guides. Coordinates opening and closing activities with Security Officers. Compiles monthly and end of the year fiscal reports. Answers reception desk telephone.
Education outreach duties - Schedules school tours of the Arctic Museum exhibits, arranges to have docents and work-study students give tours. Gives guided tours when docents and work-study students are not available. Maintains records of every tour including number of visitors, date, and school. Trains work-study students to give tours and supervises their work. In consultation with the Curator and Director, develops education materials for use in schools and reaches out to teachers. Develops Family Day themes and programs, helps develop the fliers announcing the event and distributes them to area schools.
Museum shop duties - Identifies products appropriate for sale in the museum shop. Orders merchandise for the shop, tracks invoices, maintains shop expense and income records. Designs shop display cases and keeps the museum shop stocked and in good order. Handles cash, checks, and credit card receipts related to the sale of items in the shop, donations in the donation box, and photo orders. Makes deposits having reconciled shop accounts, prepares monthly and annual budget reports.
Supervisory duties - Train, hire, onboard, and oversee work study students and casual employees (receptionists and docents).

Pay and Benefits:

The starting pay range for this position is $20.50/hour
A variety of health insurance plans
Life insurance, disability insurance, and a generous retirement plan
Paid time off - Vacation, Personal, and Holidays
Paid parental leave
Access to many of the College's facilities including the gym and pool
And more: https://www.bowdoin.edu/hr/benefits-perks/index.htm

Education/Skills Requirements:

A Bachelor’s degree is required.
Must possess strong verbal, quantitative, and written communication skills, and computer skills.
Must have analytical and problem-solving skills.
Ability to interact with a diverse audience.
Must be able to operate various pieces of office equipment, including a computer, copier, credit card machine.
The successful candidate will be subject to a background and credit check.

Experience Requirements and/or Equivalents:

A minimum of two years of experience as a museum outreach worker, shop manager, receptionist/secretary, or teacher/educator.

Standard Work Days and Hours:

Monday – Friday, 8:30 am to 5:00 pm
Occasional weekends and evening hours may be required.
This is a .94 FTE position, which equals 37.5 hours per week.

About Bowdoin:
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift:

Employment Category: Full Time Year Round

Benefits Eligible: Yes

Pay Type: Hourly

Background Check Package Requirements: Support Staff + Credit

Is driving a Bowdoin vehicle an essential function of this job?:

Is a pre-placement physical required for this position?: No

Posting Date: 05/31/2024

Applications Accepted Until:

Open Until Filled: Yes

Special Instructions to Applicants: Applicants should send a cover letter, cv, and the names and contact information for three references.

EEO Information:
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

To apply, visit https://careers.bowdoin.edu/postings/14071jeid-ec1827f9ec105b41a98216953ae2a714

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